Job Title : Product Officer - Head Quarters
Reports To : Category Supervisor
Interface with: All Department

Job Purpose
• To perform purchasing duties in head office level following prescribed procedures in order to support daily operations of store.

Duties and Responsibilities:

Sales

• Receive Material Requisition and documents from Product Officer-Branch
• Prepare Purchase Orders (for trade) and facilitate approval according to transaction type *for customer orders - needs approval of purchasing head coordinator and purchasing Manager
• *for stock replenishment orders - needs approval or product specialist, assistant Purchasing manager/purchasing manager
• Prepare and monitor Customer Order Report, Inventory Transfer Request Register and Open Purchase Orders
• Coordinate and make follow through to central warehouse and product officer-branch of customer order transactions
• Prepare request letter to supplier regarding the needs for support/ additional discount

Supplier

• Prepare Business Reviews report of Top Concessionaires
• Receive promo, price revision, and new codes from supplier and upload them in the system Review promo, price revision and new codes created/encoded by Encoders prior to uploading (for outright)
• Releases and disseminate advisory to Suppliers, Sales and Operations of new codes, price revision, change description, promos uploaded in the system

Reports

• Prepare and generate reports on a given timeline
• *Weekly Stock Replenishment Report
• *Sales Tonnage Report
• *MinMax Report/Overstock/Understock Report
• *Daily Auto Inventory Report
• *RTV Report
• *Damage Report

Non-Trade

• Accept material requisitions from all departments
• Canvass and tabulates best price for all purchases for easy evaluation
• Prepare purchase order to be approved by purchasing supervisor-nontrade and general manager
• Confirm and monitor all purchase orders of items whether direct imports or locally sourced
• Analyze and make recommendation on new items as well as new suppliers
• Conduct follow through to suppliers for any delays in delivery and other concerns
• Monitor Open Purchase Order Report (non trade) and provide feedback/recommendation to Accounting on a given timeline
• Performs other functions assigned that are relevant to the job

• Graduate of any four year course Must be computer literate (e-mail, excel, word, etc)
• Experience in retail operations particularly in purchasing and warehousing activities Knowledgeable in merchandise display and keen to details