Job Title: Product Officer-Branch
Reports To: Category Supervisor
Interface with: Operations, Sales and Audit Inventory Department

Job Purpose
• To perform purchasing duties in the store level following prescribed procedures.

Duties and Responsibilities

CUSTOMER ORDERS

• Check the completeness and correctness of the required documentation for all customer order requests.
• Create and submit the Material Requisitions (due to customer order) to Category Supervisor. Ensure that customer order related activities are being executed based on the set/given timeline.
• Conduct follow throughs to Product Officers-HQ of the pending supplier's delivery.
• Update Sales and Operations personnel for any status on the customer order requests.
• Ensure the closure of customer order requests and necessary documents are posted accordingly.

PRODUCTS AND DISPLAY

• Conduct pep talk to Merchandisers relative to price revision, change description, promos and new items
• Ensures that the stocking level for all Outright items are within the set Minimum and Maximum level. Monitor, review and validate the Material Requests (MR) due to stock replenishment sent by Operations personnel.
• Monitor and coordinate to Category Supervisor/ Product Officers-HQ the pending, undelivered / incomplete Purchase Orders.
• Monitor minimum and maximum inventory of concessionaire based on the received report for items that are below and over the inventory quantity.
• Monitors the ingress of newly approved items and suppliers
• Ensure that the damaged items for swapping, items for pull-outs, items for inter-branch and central warehouse transfers are prepared prior to advised pull-out and transfer activity.
• Works closely with Category Supervisor and ensure that goals/tasks are executed.
• Take photos and submit recommendation to Category Supervisor to improve the display of merchandise.
• Ensure that endcaps, signages and billboards assigned to supplier are kept lighted, clean and complete.
• Check if all the collaterals are posted during the promo period.
• Ensure that new supplier will deliver display and module on the specified date in the notice to proceed.
• Ensure that newly approved items are properly displayed.
• Make a recommendation for the old aged item or non-moving stock/display.
• Monitors the implementation of price change throughout the store.
• Accommodate and monitor request of construction and deconstruction of packages.
• • Performs other purchasing tasks assigned from time to time

TRAINING

• Coordinate to Category Supervisor training needs for merchandisers.
• Monitor merchandisers' performance and response to training.
• Organize role-playing activities to simulate customer inquiries (about the product), selling technique (e.g. suggestive selling and alternative selling).
• Conduct onboarding training sessions for new hired employees.
• Train merchandisers how to upsell products and services.
• Develop the merchandisers' sales skills and product knowledge.
• Execute orientation and training regarding product to merchandisers.
• Serve as a mentor and coach to new merchandisers in the absence of the Category Supervisor.

REPORTS

• Prepare and generate reports on a given timeline

Qualifications

• Daily Auto Inventory Report
• Min./Max. Report V.5 (Monthly)
• Graduate of any four year course.
• With experience in construction company and/or in retail operations.
• With minimum of one (1) year working experience under Purchasing Department

Competency Requirements

A. Knowledge and Job Skills Requirements:
Organization Skills
Inventory Management Skills
Good Decision Making Skills Keen to details
Computer Literate (can operate MS Office Applications)

B. Soft Skills:
• Above average verbal and written communication skills Interpersonal Relationship Skills
Coordination Skills

Direct Report
None