Job Title : Assistant Purchasing Manager
Reports To : Purchasing Manager
Interface with: All Department

Job Purpose
To oversee and monitor the overall purchasing activities
1. Inventory management
2. To acquire materials, supplies and services:
- Of the right quality
- In the right quantity
- At the right price
- At the right time
- At the right source

Duties and Responsibilities

• Designate tasks and schedules among Purchasing Supervisors
• Approves Stock transfer recommended by Purchasing Supervisors (initiated by Purchasing)
• Review the stock replenishment guide and recommends approval to Purchasing Manager
• Review and present to Purchasing Manager month end report checked by Purchasing Supervisors with recommendations

1. Monitor and check inventory specifically of outright items - inventory management
2. Check and review the monthly report on outright suppliers or priority suppliers Monitors monthly, quarterly, annual quota of trade items

• Make final recommendations to Purchasing Manager as to the action to be taken on slow and non-moving items.
• Review the Sales Quotations checked by the Purchasing Supervisors
• Assigns end caps, billboards and signages to suppliers with coordination with Operations and seeks approval of Purchasing Manager.
• Review the consolidated Daily Sales Report based on the sales quotations before Purchasing Supervisor will submit it to Audit
• Review the Sales Quotations Status reports and make recommendations and actions when necessary
• Approves Purchase Orders
• Monitors if Purchase Orders not to be served anymore were closed and cancelled in the system
• Approves Purchase or Material Requisitions from Sales, Operations (trade) recommended by the Purchasing Supervisors.
• Review price survey and make final recommendation
• Review the price tabulation report and recommend SRP (for trade item) and seek approval from the Purchasing Manager.
• Make a route, visit and check all branches.
• Seek approval from the Purchasing Manager and Operations Manager recommendations
• made by the Purchasing Supervisors as how to display items / stocks
• Make final recommendations to Purchasing Manager new items submitted by the suppliers.
• Generates monthly reports of newly approved suppliers
• Make final recommendations to Purchasing Manager new supplier's proposal recommended by the Purchasing Supervisor
• Approves requests submitted by the supplier (e.g., Price Revision, Promotional Activities, Change Description etc.).
• Generates monthly reports of revision made on supplier's information on the system
• Coordinates and communicates with suppliers directions and directives of the management Performs other tasks assigned from time to time.

Qualifications

• Graduate of any four year college degree (preferably management, engineering, architecture graduate or equivalent)
• Experience in construction companies is a plus
• With experience in retail operations particularly in purchasing and warehousing activities

Competency Requirements
A. Knowledge and Job Skills Requirements:

• * Analytical
• Inventory Management Skills
• Excellent Negotiation Skills
• Good Decision Making Skills
• Keen to details
• Computer Literate (can operate basic MS Office Applications)

B. Soft Skills:

• Above average verbal and written communication skills Interpersonal Relationship Skills
• Leadership Skills

Direct Report/s

• Encoders
• Purchasers
• Purchasing Supervisors