IMS Assistant

WE ARE HIRING: IMS ASSISTANT!

PRIORITY: Candidates with experience in ADMINISTRATIVE WORK, DOCUMENTATION, AND CLERICAL TASKS!

Work Location: Biñan City, Laguna

Salary: ₱18,000–₱25,000/month

Employment Type: Project-Based

Work Schedule:

Job Qualifications:

College degree required
2–3 years of experience in clerical, administrative, filing, or documentation work
Proficient in MS Office, particularly Word and Excel
Strong filing, encoding, and document management skills
Highly organized, detail-oriented, and capable of managing multiple deadlines
Good communication and coordination skills
Willing to learn IMS, ISO, EHS, and compliance requirements
Willing to start ASAP

Job Responsibilities:

Document control: maintain physical and digital IMS files, the Master Document List, registers and revision records
Monitoring: track document expiry, review dates, approvals and pending submissions, and follow up with departments
Records and trackers: encode and update IMS trackers, checklists, databases and supporting evidence (attendance, photos, certificates)
Audit support: organize evidence for internal and external audits and inspections, and track findings and corrective actions
EHS and compliance records: keep SDS, chemical inventory, permits, licenses, certificates, emergency preparedness and drill records
Admin support: prepare reports, presentations and minutes, and schedule IMS meetings, inspections, training and drills
Continuous improvement: flag missing or outdated records and help improve the filing and monitoring system

How to Apply:

Interested applicants may send their updated CV to fatima@thevitogroup.com.

Email Subject: Name – IMS Assistant, Location