Jobs at The VITO Group

Accounts Payable - WFH

Makati City, NCR

RESPONSIBILITIES AND DUTIES:

Audits and adjusts VA invoices prior to paying
- Ensures all custom cases are accounted for and appropriate backup is provided
- Ensures accurate adjustment calculations
- Attends VA invoice audit meetings with Accounts Payable Supervisor (AP)
Assists AP Supervisor is processing VA payments
Enters VA invoice payment receipts into QuickBooks (QB)
- Audits VA SF and QB account to ensure all VA invoice amounts are accurate and match
Verifies TransferWise receipt amount matches QB invoice amount
Follows procedure for proper data entry
Completes VA invoice entries in QB by deadline
Updates VA invoice adjustment tracker
Ensures all client incentives are paid out to VA
Communicates with Accounts Receivable Associate to ensure VA invoices reflects the client’s invoice adjustments
Assists in drafting and sending monthly VA service rate increase notifications as directed by

AP manager

- Updates SF sourced VA record once rate amendment is fully completed
Creates a task schedule
Submits EOD report to AP Supervisor
Drafts and sends VA independent contractor agreements (ICA) and amendments once approved by AP Supervisor
Ensures receipt of completed VA ICA prior to their start date
- Communicates with HR & IM department if ICA is not completed prior to VA start date
Enters VA wire information into VA’s Salesforce (SF) contact account
Ensures VA’s sourced VA record is accurate in SF
- Corrects start date & correct service rate
- Any client-initiated rate increase is reflected
Assists in responding to VA invoice inquiries
Ensures productivity and quality/accuracy of work
Attends all mandatory meetings on time
Follows AP SOPs
On time and well rested for shifts

QUALIFICATION AND SKILLS:

Key Experiences: Account Payable; with PH VAs a plus
Experience and knowledge in Salesforce, QuickBooks & GSuite
College graduate in accounting and/or 2 years minimum experience in accounting or finance
Must be highly detail-oriented and organized
Must be able to understand organizational priorities and meet deadlines
Excellent communication and interpersonal skills with a customer/VA service focus
Ability to act and operate independently with minimal daily direction from manager to accomplish objectives
Values teamwork and works well with team members
Takes initiative and have a high sense of accountability
Ability to work effectively during times of organizational stress, ambiguity and change
Ability to work cooperatively and collaboratively with all levels of contractors, management and external agencies to maximize performance, creativity, problem solving and results ● Amenable to task updates/changes

TOP 5 NON-NEGOTIABLE:

A DAY IN THE LIFE:

Clock in at 8 am
Check and Respond to Emails (1 hour)
Execute daily plans- reviews VA ICA contracts for completion, updated VA SF account record, draft/send VA contracts, audits & adjusts VA invoices in SF, audits for accuracy of VA invoices in QB and ensures TransferWise receipt and amount matches, responds to VA inquiries, assists team members.
Lunch break
Continuation with daily plans listed above
Check in with Manager/Staff
Write EOD
Plan for the next day
Clock out